Akin Community Consolidated School District #91

November 27, 2017
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AKIN GRADE SCHOOL DIST. 91

Text Box: Kelly Clark-Balliet Superintendent BOARD OF EDUCATION MEETING

AGENDA NOTES:   November 27, 2017

 

 

6:00 p.m.

 

1. CALL TO ORDER:

2. ROLL CALL: K. Pemberton, S. Wilson, D. Shelton, D. Clark, M. Genet, S. Sniderwin and J. Wilkerson came in at 6:05 p.m.

 

 

3. Audience Participation: (limited to 10 minutes total unless extended by the board).

     Attendees included: Tina and Mike McClerren, Lisa Darnell, Corey Kelley, Andy Davis, Tammy McCollum and Mike McKinney.

 

4.  A motion is hereby made by J. Wilkerson to enter into closed session for the purpose of considering information regarding the appointment, evaluation, performance, employment and/or dismissal of personnel and student disciplinary actions.

Seconded by: S. Wilson

     Role call vote: All Voted Yes

 

Closed Session began at 6:10 p.m.

 

A Motion is made by J. Wilkerson to end closed session at 8:12 p.m.

     Seconded by: D. Shelton

     Roll Call vote: All Voted Yes

 

5.*  A motion is made by M. Genet to approve a Consent Agenda; which includes:  the regular board of education minutes from previous meeting/s, the treasurer’s report/activity fund report, to approve the bills to be paid as presented and to adopt the following policies after 2nd  reading. 

1.   4:60-AP4, E1  Exhibit-Internal Procedures for Procurement Transactions

2.   4:180-Pandemic Preparedness

3.   4:180-AP1  Administrative Procedure-School Action Steps for Pandemic Influenza

4.   5:130  Responsibilities Concerning Internal Information

5.   5:130 AP Email Retention

6.   5:210  Resignations

7.   5:285  Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers

8.   6:185  Remote Education Program

    Seconded by: D. Shelton

     Role call vote: All Voted Yes

 

ACTION ITEMS

 

6.                   OLD BUSINESS

NONE

 

7.           NEW BUSINESS

 

a.   7.a  Motion is made by: M. Genet Adopt a Tentative Franklin/Hamilton County Tax Levy for 2017 and set Hearing.  Hearing can now be done as part of a regular meeting.

Hearing can now be done as part of a regular meeting

*** After speaking with Cindy Humm at the Tax Office, she said that the new construction for 2017 would be less than $300,000, but I’m leveling higher just in case. She also said that they were reclassifying some of the mine farm land to industrial which will cause our EAV to rise.  I believe I forwarded you all that email earlier.   We need to be prepared to capture any changes that may occur between our levy and the final numbers coming in.  This will result in a Truth in Taxation Hearing number of 7.85%-which is close to last year’s 7.65%.  I”ve added a 5% balloon on the Education Fund and did a manual override on the O&M fund just in case, as well. This will affect only new construction which in our district is predominantly the Mine.   I’ve attached the 2017 Calculation Page. (White with color printing) There may be additional changes but right now, this is the best guess.  The notice for the paper is included (green page)

      Seconded by: K. Pemberton

     Role call vote: All Voted Yes

 

7.b    Motion is made by: S. Sniderwin  for Consideration and action on a Resolution abating the tax heretofore levied for the year 2017 to pay debt service on General Obligation Refunding Bonds (Alternate Revenue Source), Series 2013, of Community Consolidated School District Number 91, Franklin and Hamilton Counties, Illinois. 

This is required business for the extended bond.  Due to the fact that we do not use property tax money to pay for our bonds, we must pass this abatement Resolution. (Blue Pages) 

     Seconded by: K. Pemberton

     Role call vote: All Voted Yes

 

7.c           Motion is made by: J. Wilkerson  for Consideration and action on a Resolution abating the tax heretofore levied for the year 2017 to pay debt service on General Obligation Refunding Bonds (Alternate Revenue Source), Series 2011, of Community Consolidated School District Number 91, Franklin and Hamilton Counties, Illinois. 

This is required business for the original bond.  Due to the fact that we do not use property tax money to pay for our bonds, we must pass this abatement Resolution. (Pink Pages)

      Seconded by: S. Wilson

  Role call vote: All Voted Yes

 

7.d  Motion is made by: S. Wilson to recognize the resignation of Rachel Knight as night-time custodian and to hire Kristi McMurtry as the night-time custodian.

Resignation letter and applications were in your packets.  Kristi McMurtry has been filling in-she already had the background check required, so I hired her as a substitute. She has been doing well and the teachers are happy with their rooms.  I recommend we hire her.  We will need to change the previous hours.  They were set from 2:00-6:00 and she gets done with the bus route around 4:00.  We could do 4:00-8:00 PM, or as needed.  That will give us some flexibility in her schedule.

     Seconded by: K. Pemberton

 Role call vote: All Voted Yes

 

8. Superintendent/Principal’s reports

a.   Conference Report- Items of interest will be shared from Chicago III Conference

b.   Board/Staff Christmas Party  Friday Dec. 15th at 5:00 PM at Seasoning Bistro in Benton

9. Other Board Items:

a.  Morning Latchkey I have been doing morning latchkey every day but Thursday.  The earliest students are here around 7:15.  We no longer have an extended bus route issue that forced the implementation of morning Latchkey.  Do you want to continue this?

10.   Upcoming Events

 

11. A motion is hereby made by D. Shelton to adjourn the regular meeting of the Akin board of education at 8:39 p.m. The next meeting will be held on December 18, 2017 at 6:00 p.m.

     Seconded by: S. Wilson

    GROUP VOTE: All Voted Yes 

 

 

_________________________            _________________________

BOARD PRESIDENT’S SIGNATURE                     BOARD SECRETARY’S SIGNATURE

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